Responsibility

The organizer holds no responsibilities or liabilities of the personal articles of attendees at the venue against any kind of theft, loss, damage, due to any reason whatsoever. Delegates are entirely responsible for the safety of their own belongings.

Transportation

Please note that transportation and parking is the responsibility of the registrant, ORC Meetings will not be liable for any actions howsoever related to transportation and parking.

 Press/Media

Press permission must be obtained from the ORC Meetings Conference Organizing Committee prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. The ORC Meetings is an objective third-party nonprofit organization and this conference is not associated with any commercial meeting company.

Requesting an Invitation Letter

For security purposes, a letter of invitation will be sent only to those individuals who had registered for the conference after payment of the complete registration fee. Once registration is complete, please contact Finance@orcmeetings.com to request a personalized letter of invitation, if not received until one month before the scheduled date of the event.

All the bank charges applicable during refund will be deducted from the account of the participant.

Cancellation Policy

All cancellations or modifications of registration must be made in writing to Finance@orcmeetings.com

If due to any reason, ORC Meetings postpone an event on the scheduled date, the participant is eligible for a credit of 100% of the registration fee paid. This credit shall only be used for another event organized by ORC Meetings within the period of one year from the date of rescheduling.

Postponement of event

If due to any reason, ORC Meetings postpone an event and the participant is unable or unwilling to attend the conference on rescheduled dates, he/she is eligible for a credit of 100% of the registration fee paid. This credit shall only be used for another event organized by ORC Meetings within the period of one year from the date of rescheduling.

Transfer of registration

All registrations, after payment of complete registration fee, are transferable to other persons from the same organization, if in case the person is unable to attend the event. Request for transfer of registration must be made by the registered person in writing to Finance@orcmeetings.com. Details must include the full name of the replaced new registrant, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified.

Registration can be transferred to one conference to another conference of ORC Meetings if the person is unable to attend one of the conferences.

However, Registration cannot be transferred if intimated within 14 days of the respective conference.

The transferred registrations will not be eligible for Refund.

Visa Information

Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible.

ORC Meetings will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.

Important note for failed visa applications: Visa issues are not covered under the cancellation policy of ORC Meetings, including the inability to obtain a visa.

 Refund Policy:

If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund policies apply:

Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overhead charges, following Refund Policy Orders are available:

• Before 60 days of the conference: Eligible for Full Refund after deduction of $100 towards service Fee.
• Within 60-30 days of Conference: Eligible for 50% of payment Refund
• Within 30 days of Conference: Not eligible for Refund
• E-Poster Payments will not be refunded.

Accommodation Cancellation Policy:

Accommodation Service Providers (Hotels) have their own cancellation policies which are applicable when cancellations are made less than 30 days prior to arrival. If in case the registrant wishes to cancel or amend the accommodation, he/ she is expected to inform the organizing authorities on a prior basis. ORC Meetings will advise the registrant to ensure complete awareness about the cancellation policy of your accommodation provider, prior to cancellation or modification of their booking.